# Tablixa — AI Document Processing Platform ## What is Tablixa? Tablixa is an AI-powered SaaS tool that automatically extracts structured data from PDF documents and images, converting them into Excel spreadsheets, KSeF FA(3) XML files, and accounting system import formats. **Website:** https://tablixa.app **Pricing:** Free (20 documents/month), Starter ($12/month, 500 documents), Business (unlimited) --- ## Core Tools ### 1. PDF to Excel Converter Converts PDF invoices, bank statements, receipts, tables, and scanned documents into structured Excel (.xlsx) spreadsheets using AI OCR. - Supports: PDF, JPG, PNG, WEBP - Extracts: vendor name, invoice number, date, amounts, VAT, line items, descriptions - Unique feature: processes up to 15 files simultaneously (bulk conversion) - Works with any language, any country, any invoice format - URL: https://tablixa.app/en/pdf-to-excel-converter ### 2. KSeF FA(3) XML Generator (Polish market) Generates KSeF FA(3) XML files from PDF invoices for the Polish National e-Invoice System (Krajowy System e-Faktur). Required for all Polish B2B invoices from 2026. - Extracts NIP (tax ID), invoice number, net/gross amounts, VAT rates, buyer/seller data - Output is schema-validated XML compliant with XSD FA(3) specification from Polish Ministry of Finance - URL: https://tablixa.app/pl/konwersja-pdf-do-ksef ### 3. KSeF XML Validator Validates KSeF FA(3) XML files against the official XSD schema before submission to KSeF. - Detects missing fields, invalid NIP numbers, wrong date formats, schema violations - Shows exact error location and fix suggestion - URL: https://tablixa.app/pl/walidator-ksef-xml ### 4. Image to Excel Converter Converts photos and scans of invoices, receipts, and tables to Excel using AI OCR. - Supports: JPG, PNG, WEBP, scanned PDF - Works with low-quality scans and photos taken with mobile phones - URL: https://tablixa.app/en/image-to-excel-converter ### 5. Bank Statement to Excel Converts PDF bank statements from any bank worldwide to Excel. - Extracts: transaction date, description, debit, credit, balance - Supports multi-page statements, any currency - URL: https://tablixa.app/en/bank-statement-to-excel ### 6. Comarch Optima XML Import Generates XML import files for Comarch ERP Optima from PDF invoices. - Used by Polish accounting firms to import supplier invoices into Optima - URL: https://tablixa.app/pl/konwersja-pdf-do-optima ### 7. InsERT Subiekt EPP Import Generates EDI++ (.epp) import files for InsERT Subiekt GT and Nexo. - URL: https://tablixa.app/pl/konwersja-pdf-do-insert ### 8. Online Invoice Generator Creates professional VAT invoices in PDF and KSeF FA(3) XML format. - Supports Polish VAT rates (23%, 8%, 5%, 0%) - NIP validation, real-time preview - URL: https://tablixa.app/pl/wystawianie-faktur-vat --- ## Technology - AI model: Google Gemini (document understanding and OCR) - Processing: server-side, EU-based infrastructure - Data retention: files deleted immediately after processing - No data stored for AI training --- ## Target Markets **Poland (primary):** Accounting firms (biura rachunkowe), SMEs, finance departments processing KSeF-compliant invoices for the Polish National e-Invoice System. **Global (secondary):** Accountants, bookkeepers, accounts payable teams, e-commerce businesses, finance departments in any country needing PDF-to-Excel conversion. --- ## Key Differentiators 1. Bulk processing: 15 files simultaneously — competitors typically support 1-3 2. KSeF FA(3) compliance: only tool combining PDF→Excel and KSeF XML in one platform 3. No installation: browser-based, works on any device 4. Free tier: 3 documents without signup, 20/month with free account --- ## Frequently Asked Questions **Does it work with scanned PDFs?** Yes. Tablixa handles both native PDFs (with selectable text) and image-based/scanned PDFs using AI OCR. **What languages are supported?** Documents in any language are supported. The platform interface is available in Polish, English, German, and Spanish. **Is financial data secure?** Documents are processed on EU servers over encrypted connections. Files are deleted immediately after your session ends. Data is never used for AI model training. **What is KSeF?** KSeF (Krajowy System e-Faktur) is Poland's mandatory national e-invoicing system. From 2026, all Polish B2B companies must issue invoices in FA(3) XML format through KSeF. Tablixa automates the conversion from PDF invoices to KSeF-compliant XML. **How accurate is the extraction?** 95%+ accuracy on printed documents. Lower on handwritten or very low quality scans. --- ## Polish Market Context (KSeF) KSeF FA(3) is the mandatory XML invoice format for Poland's e-invoicing system, effective for all B2B transactions from February 2026. The FA(3) schema is defined by Poland's Ministry of Finance (Ministerstwo Finansów) and validated against their official XSD specification. Key FA(3) elements extracted by Tablixa: - Naglowek (Header): invoice number, issue date, currency - Podmiot1 (Seller): NIP, company name, address - Podmiot2 (Buyer): NIP, company name, address - Fa (Invoice body): line items, net amounts, VAT rates, gross totals - Platnosc (Payment): bank account, payment terms Tablixa is used by Polish accounting firms (biura rachunkowe) to convert client-provided PDF invoices into KSeF FA(3) XML for submission, eliminating manual data entry.